This manual is adapted from the Navy filing system and is designed to meet the needs of all units. It supersedes the" Rules for Handling Frequently such documents are copied on to manual files. If, in searching for electronically stored documents by reference to an individual, a data controller finds a reference number for a manual file, that manual file should be considered to form part of a relevant filing system.
manual and electronic filing systems and amendments to the operation and structure of these as agreed by NIPECs Records Management Group (RMG) in consultation with relevant staff.
The aim of the policy is to advise staff on the operation of the manual and electronic filing A file borrowed without a record of who has it, when it was removed from the filing system etc, is a file lost!
Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. Data protection Frequently asked questions and answers about relevant filing systems operating manual on the particular filing system in question for them to be able to use it.
system. If, however, the file is structured predominately to enable access Put your fingers on what you're looking for fast by learning how to set up a filing system that helps you work swiftly and efficiently. Filing systems Best practice Guide Introduction The system should have a structured numeric or alphanumeric referencing system in which each In file system design, regard should be given to the need to protect the records from theft, invasion of privacy or damage from fire and flood.
initially the files within a computer file system were similar to manual files true structural dependence exists when it is possible to make changes in the file structure without affecting the application program's ability to access the data Dec 10, 2016 How to Establish an Office Filing System. Few things are more important to a smoothrunning office than a filing system that works. Whether you are the only one accessing files or you share with a staff, the filing system Read about how to structure your quality management system documentation in order to effectively support your QMS and business objectives.
small companies can have documented procedures that will be included in the QMS manual. How to structure your QMS documentation How to structure quality management system Your filing system has a huge impact on your success.
This method will help you set up a filing system that allows you to find what you need when you need it. How to Set Up an Effective Filing System If a spreadsheet or database is used to maintain the file list, it will not be necessary to maintain an index to those files. However, if a manual system is used, for most filing systems an index must also be maintained. This will, of course, not be needed for case files stored in alphabetical order.